2022 AIAA Awards Gala 27 April 2022 6 p.m. - 10 p.m. (Eastern Daylight Time) Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Avenue NW, Washington, DC, USA

All participants* must adhere to the following onsite health and safety protocols**.
*Participants include any registered or non-registered attendee, guest of an attendee, technical committee member, ancillary event participant, or anyone participating in any event correlated with the 2022 AIAA Awards Gala.

**If you have participated in a previous AIAA event, please note that you are still required to adhere to these protocols for the 2022 AIAA Awards Gala.

Prior to the 2022 AIAA Awards Gala

Present proof of full vaccination*** OR a negative COVID-19 test (taken and uploaded 24 hours for an antigen test or 48 hours for a PCR test prior to your arrival). Booster shots will not be required but are encouraged. Please be aware that failure to submit either a full vaccination record or a negative COVID-19 test will result in your denial of entry to the competition event. There will be no exceptions.
***The parameters for fully vaccinated attendees are as follows: two (2) weeks after receiving your second dose (Moderna/Pfizer) or two (2) weeks after receiving a single dose (Johnson & Johnson).

Option 1: Vaccination Verification
Proof of full vaccination may be uploaded here any time prior to arrival. Complete the required fields along with uploading a copy of your vaccine card. Once submitted, you will receive an email notifying you that your vaccine card was successfully uploaded and that a member of the IHP staff will review shortly. Once verified, you will receive an email with a green checkmark clearance document (it is sent to the email used when completing the form). 

1. The IHP Vaccine Division will verify vaccine record submissions within 24 hours (M-F) of attendee upload and will contact the attendee if more information is needed.
2. All participants are encouraged to submit their vaccine record to the IHP link in advance as opposed to waiting until they are onsite as it takes the verification team time to review each submission.

Upload Vaccination Info

Option 2: Negative COVID-19 Test Result
Your COVID-19 test is to be taken 24 hours for an antigen test or 48 hours for a PCR test prior to your arrival at the event venue. Complete the required fields and upload a picture of your negative test result. Once submitted, you will receive an email notifying you that your test was successfully uploaded and that a member of the IHP staff will review it shortly. Once the team confirms a negative test was uploaded (and within the correct time frame), you will receive an email with a clearance document. All tests (PCR, Molecular, Antigen) will be accepted regardless of whether taken at a lab or self-administered at home. Rapid antigen tests can be purchased at many local pharmacies.

Upload Negative Test Result

Once the participant takes the test (no more than 48 hours prior to the event), they will need to upload their test result following the directions above. For the BinaxNOW tests, IHP asks participants to list their name and date the test was taken on the card to verify the test is a new test and not one that was previously used. Example:

During 2022 AIAA Awards Gala

Masks
Face Masks are optional. Sanitizer stations will be available throughout the event space.

Medical Clinic Logistics
Although we do not anticipate any medical incidents, AIAA will have an onsite medical provider available with full clinic capabilities during clinic hours to ensure your healthcare needs are met.

COVID-19 Positive Case Protocol with Onsite Support

1. In case of a positive COVID-19 diagnosis, the guest will be asked to self-isolate in their hotel room or if local, to go directly home. 
2. The guest will be responsible for extending their stay at their hotel or making alternative arrangements for the duration of the isolation period.
3. The attendee will be responsible for the cost of the room during this time.
4. Any positive cases are communicated to the local health department per local regulations. 
5. Upon confirmation of the case, the IHP team will start the process of contact tracing as well as notifying individuals and colleagues who might have had prolonged exposure to the confirmed case. Any prolonged exposure (15 minutes or longer) will be notified.

Reporting a COVID-19 Case Post-Event

If an attendee becomes ill during the event, the person becomes IHP’s patient. IHP will follow up with them, providing care until the individual becomes well again. Should an individual test positive for COVID-19 after the event, they will need to contact their primary care physician, or other means of preferred medical support, as IHP’s contract with AIAA ends once the event is over. If you test positive for COVID-19 within two weeks of the event, please notify AIAA by contacting Carmela Brittingham, CarmelaB@aiaa.org.

If you have any questions about COVID-19 protocol information for the 2022 AIAA Awards Gala, please contact Carmela Brittingham, CarmelaB@aiaa.org.